Finance Assistant

RESPONSIBILITIES OF THE FINANCE ASSISTANT:

• Processing of Purchase orders from requisitions, accurately and in accordance with agreed authorisation and timescales.

• Printing of Purchase orders, checking for accuracy and distributing to suppliers and budget holders as required.

• Implementation of debt collection procedures, including referral to a debt collection agency if appropriate.

• Processing of all income (cheques and cash), and banking of same.

• Maintaining a detailed record of non-invoiced income relating to School Trips etc. Carry out the necessary arrangements with regard to events regarding invoicing and collection of payments.

• Recording of school credit card transactions, assistance to staff using the credit card, reconciliation of statement.

• To provide financial information reports from the finance system for budget holders and give advice as requested.

• Organise and maintain Contracts and Service Level Agreements (SLA) file updating information as necessary.

• Dealing with queries from suppliers (including statements), debtors, budget holders and other staff.

• In the absence of the Finance Manager be able to carry out duties as required.

• Cover duties of other staff in school as and when required.

• Administer First Aid as required, contacting parents or other party in case of injury or illness.

• To undertake the administration of school meals, entering meal patterns and issuing payment letters via parent pay

• To undertake reconciliation of school meals, checking the entering of meal patterns and the weekly kitchen returns against termly invoice;

• Follow up debts for school meals, under the direction of the school finance manager agreeing payment plans with parents & carers and issuing payment template letters via parent pay;

• To assist staff with the arrangements for school trips, ensuring pack lunches are ordered and first aid kits ready.

The above duties are neither exclusive nor exhaustive and the post holder may be required by the Head Teacher to carry out such appropriate duties as may be required within the grading level of the post and the competence of the post holder.

OUR SCHOOL:

All Saints Catholic School is an Outstanding Catholic comprehensive school situated in the London Borough of Barking and Dagenham and within the Diocese of Brentwood, with good transport links to central London.

All Saints Catholic School has over 1400 students from year 7 to 13. The school achieves excellent exam results, with a Progress 8 score of 0.72 (well above average). We won school of the year for making a difference 2024.

Our core values of Respect, Understanding, Affection and Humour underpin all aspects of our pastoral and academic daily routines. Our 2024 Ofsted judged us to be an Outstanding school, highlighting that “the school successfully encourages pupils to demonstrate its core values, which include respect and understanding others. In addition to this, pupils meet the school’s exceedingly high academic expectations and achieve very well”.

We have won a number of awards which reflect our inclusive approach to education, including being awarded the Rights Respecting Schools Gold Award and the Inclusion Quality Mark, this is indicative of our “One in Christ” motto that we apply every day to everyone that is a part of the school community  .Our learning is based on the transcendental values of truth, goodness and beauty. We encourage pupils to discover truth, develop a sense of goodness and appreciate beauty in the world around them.

Closing date for applications is the 9th January 2026 at 09:00 a.m.