Exams Officer

Department: Exams
Contract: Permanent
Start Date: March / April 2026
Publish Date: February 2026

Hours:

Full time – up to 37 hours per week (Monday to Friday)
Term Time Only, plus 3 additional weeks and 1 INSET day

Salary: H8 £34,434 FTE (salary will be pro-rata)

About the Role

The Saint John Henry Newman School is seeking to appoint a highly organised, diligent and professional Exams Officer to lead the administration, organisation and smooth running of all internal and external examinations. This is a key operational role within the school, requiring exceptional attention to detail, absolute confidentiality and the ability to work calmly and accurately to strict deadlines. The successful candidate will play a vital role in supporting pupils, staff and parents, ensuring that all examinations are conducted in full compliance with awarding body regulations.As a Catholic school, we are committed to nurturing the whole person. The Exams Officer will be expected to support and uphold the Catholic ethos of the school and work in line with our Mission Statement and values.

Overview of the Role

The Exams Officer is accountable to the Governing Body through the school’s line management structure and has overall responsibility for the effective administration of public and internal examinations. This includes managing exam entries, timetabling, invigilation, access arrangements, results and post-results services. Working with minimal supervision, the postholder will oversee a complex and varied workload, ensuring accuracy, compliance and best practice at all times. The role also includes line management responsibility for the Deputy Exams Officer and the invigilation team.

In addition, the post includes responsibility for undertaking two 30-minute lunchtime supervision duties.

Key Responsibilities

Administration of Examinations

The Exams Officer will be responsible for:

• Managing exam entries, amendments and withdrawals with awarding bodies
• Receiving and processing payments for resits and post-results services
• Checking and reconciling awarding body invoices
• Enforcing awarding body regulations and deadlines
• Monitoring the receipt, secure storage and distribution of examination materials
• Publicising exam information and responding to enquiries from pupils, parents and staff
• Administering coursework and standards verification submissions
• Timetabling internal and public examinations, including clash resolution
• Booking and preparing exam rooms and ensuring appropriate invigilation cover
• Recruiting, training and managing invigilators, liaising with HR on DBS, safeguarding training and pay
• Liaising with the Learning Support Department regarding access arrangements
• Submitting applications for access arrangements and special consideration
• Distributing examination results and certificates
• Managing post-results services and university admissions tests
• Keeping up to date with changes to examination regulations and requirements
• Initiating and developing new systems in response to changes in examinations

Ethos and Professional Expectations

• Support the Headteacher in implementing the school’s Mission Statement
• Maintain and develop the distinctive Catholic character of the school
• Work with professionalism, discretion and integrity at all times
• Be flexible and willing to adapt duties in line with the school’s development plan

Safeguarding Children & Safer Recruitment  

You will ensure that child protection and the safeguarding of students are given the highest priority at all times.The Saint John Henry Newman School is committed to safeguarding and promoting the welfare of children and young people as required under the Education Act 2002 and expects all staff and volunteers to share this commitment.